How can we help you?
Less chasing. Fewer spreadsheets. More time to enjoy your wedding plans.
Your invitations have been sent, and now the exciting part begins — finding out who'll be joining you for your special day!
But managing wedding responses can involve more than simply counting who's coming.
There's the wedding breakfast to organise, children's meals to consider, dietary requirements to collect and, of course, those guests who need a gentle reminder to reply.
WedPage brings everything together in your Couple Hub, helping you stay organised and prepare accurate information for your wedding venue.
Let's explore how it works.
1. Keep Track of Your RSVPs
Open the Guests section of your Couple Hub.
As guests respond through their private WedPage invitations, their attendance information is recorded against their guest details.
You'll be able to distinguish between:
- Confirmed — Yes: Guests who have accepted their invitation.
- Confirmed — No: Guests who have declined.
- Waiting: Guests who haven't responded yet.
This makes it much easier to understand how your guest list is progressing.
You can also review the information for individual guests rather than relying on one response for an entire household.
A little tip: Check your outstanding responses regularly, particularly as your RSVP deadline approaches.
2. Understand Household Responses
A household may contain several guests, such as two adults and their children.
Although they share an invitation, their individual attendance details still matter.
For example, one adult might be attending while another is unable to come.
WedPage records guest responses individually, helping you keep an accurate count of who's celebrating with you.
This becomes particularly useful when organising meals, seating and other arrangements.
3. Set Up Your Wedding Breakfast Menu
Before guests can make meal selections, you'll need to tell WedPage what's on the menu.
Open the Meals section of your Couple Hub.
Here you can configure the meal choices available to your guests.
Depending on your catering arrangements, you can add options for:
- Starters
- Main courses
- Desserts
Enter the dishes your venue or caterer will be offering.
For example, your main course options might include roast chicken, baked salmon and a vegetarian dish.
Your guests will then be able to select from the available choices when completing their RSVP.
A little tip: Use clear, descriptive dish names so guests know what they're choosing. It's worth confirming the final wording with your caterer before opening meal selections.
4. What If You're Not Offering Three Courses?
Not every wedding breakfast follows a traditional three-course format.
You might be offering a two-course meal, a single main course or catering where guests don't need to choose dishes in advance.
WedPage allows you to configure the relevant courses according to your wedding arrangements.
If your guests don't need to make advance meal selections, you don't have to create unnecessary choices.
You can still collect important dietary and allergy information where applicable.
5. Set Up a Children's Menu
If you're inviting children and offering a separate menu, you can configure children's meal choices within the Meals section.
This allows younger guests to choose from dishes intended for them.
Where the option is available, a child can instead choose from the adult menu.
For example, a child might prefer the same main course as their parents rather than a children's meal.
WedPage keeps these choices associated with the individual guest, helping your caterer prepare the correct meals.
A little tip: Confirm with your venue whether there are age restrictions or different prices for children's meals before finalising your menu.
6. Collect Dietary Preferences and Allergies
One of the most important parts of wedding catering is understanding your guests' dietary requirements.
WedPage can collect information such as:
- Vegetarian or vegan preferences.
- Food allergies.
- Other dietary requirements or preferences.
- Additional details that guests need to explain.
Guests can provide this information as part of their RSVP.
This means you don't have to contact everyone separately to ask about dietary needs.
WedPage brings the information together so you can review it before sharing the relevant details with your venue or caterer.
Important: Food allergies must always be taken seriously. Check all reported allergies directly with your venue or caterer and follow their procedures for confirming safe meal arrangements.
7. What About Evening Guests?
Evening guests won't normally be attending your formal wedding breakfast, so they aren't asked to choose a wedding breakfast meal.
However, that doesn't mean their dietary requirements should be overlooked.
If you're providing an evening buffet or other catering, WedPage can still collect relevant dietary preferences and allergy information from evening guests.
This helps you prepare catering information for everyone who's attending, not just your daytime guests.
8. Review Your Meal Responses
As guests submit their choices, the Meals section brings their information together.
You can review individual selections and see how your catering arrangements are progressing.
The meal report helps identify:
- Guests with completed meal selections.
- Guests whose meal choices are still outstanding.
- Dietary requirements and declared allergens.
- Accessibility requirements.
- Adult and children's menu selections.
This gives you a clearer picture of what still needs attention before your venue requires final numbers.
9. Don't Forget Your Own Meals!
It's easy to spend so much time organising everyone else's arrangements that you forget about yourselves!
WedPage includes the couple's own meal choices in its catering information.
You can record your selections and any relevant dietary requirements, ensuring they're included when preparing the meal report.
This helps avoid the surprisingly common problem of forgetting to include the couple in the final catering numbers.
10. Find Guests Who Haven't Replied
As your wedding approaches, you'll probably have a few guests who haven't completed their RSVP.
WedPage helps you identify outstanding responses so you know who still needs a reminder.
You can check the waiting list and contact those guests using your preferred method.
You may find that some guests have simply forgotten, while others are waiting to confirm travel or childcare arrangements.
A little tip: A friendly personal message is often the easiest way to encourage a response. Remind guests of your RSVP deadline and how to access their private WedPage link.
11. Review Accessibility Requirements
Alongside dietary information, WedPage can collect accessibility requirements that guests want you to know about.
These might include information relevant to seating, venue access or other practical arrangements.
Review these details carefully and discuss any necessary arrangements with your venue.
Where appropriate, contact the guest directly to confirm what support would be most helpful.
Your Couple Hub helps you collect and organise the information, but it's still important to ensure the arrangements are suitable for the individual guest.
12. Understanding the Six-Week Guest Deadline
WedPage includes a guest finalisation deadline six weeks before your wedding.
This encourages guests to confirm their attendance, meal choices and other relevant arrangements in good time.
Once the deadline is reached, guests can no longer make changes themselves through their invitation.
However, you and your partner retain control of your wedding information and can manage genuine exceptions.
Why six weeks?
The aim is to reduce last-minute changes and give you more time to review your arrangements before sharing information with your venue.
Remember that your venue may have its own deadlines for final catering numbers and other arrangements. Always check these directly.
13. Prepare Your Information for the Venue
Once your responses and meal choices are taking shape, you can begin preparing information for your wedding venue.
WedPage provides a downloadable Venue Meal Summary containing guest and catering information.
Depending on your wedding arrangements, this includes details such as:
- Guest names and invitation types.
- Adult and children's meal selections.
- Selected courses.
- Dietary requirements and allergens.
- Accessibility requirements.
- Other relevant catering information.
You can download the information as a CSV file for use in Excel or another compatible spreadsheet application.
This makes it easier to review the information with your venue or caterer.
14. Use Your Venue Workbook
For a broader overview of your wedding arrangements, WedPage also provides a Venue Workbook.
This brings together information from different parts of your Couple Hub, helping your venue prepare for the day.
It can include guest information, catering, seating and accommodation details where applicable.
Rather than preparing several separate lists, you can provide your venue with organised information from one connected system.
A little tip: Before handing over your workbook, review any outstanding responses, incomplete meal choices and reported dietary requirements.
Your venue should always confirm its own final submission deadlines and any information it requires in a particular format.
Frequently Asked Questions
Can guests change their RSVP after submitting it?
Yes, while guest changes are still permitted. Once the six-week guest finalisation deadline is reached, they can no longer make changes themselves.
Can we change a guest's RSVP on their behalf?
The Couple Hub allows you to manage guest information and handle exceptions where needed.
Can we offer different meals to children?
Yes. You can configure a separate children's menu where applicable.
Can a child choose an adult meal?
Yes, where you've made that option available in your menu setup.
What if we're offering a buffet instead of a formal meal?
You can configure your catering arrangements without requiring unnecessary course selections. Dietary and allergy information can still be collected where relevant.
Will evening guests be asked to choose wedding breakfast meals?
No. Evening guests aren't asked to select formal wedding breakfast courses, although relevant dietary requirements can still be collected.
Can guests tell us about food allergies?
Yes. WedPage provides fields for dietary preferences, allergies and additional information.
Does WedPage automatically tell our caterer about allergies?
No. WedPage collects and organises the information, but you remain responsible for sharing and confirming the details with your venue or caterer.
Can we see who's still waiting to reply?
Yes. Your Couple Hub identifies guests whose RSVP responses are outstanding.
Are our own meal choices included?
Yes. WedPage includes the couple's meal selections in the catering report.
Can we download the meal information?
Yes. You can export a Venue Meal Summary as a CSV file.
Does the six-week deadline mean our venue numbers are final?
Not necessarily. The six-week deadline restricts guest self-service changes. Your venue may require final numbers on a different date.
What Should I Do Next?
Organise Your Wedding Seating Plan
Now that you know who's attending and have started collecting meal choices, it's time to think about where everyone will sit.
WedPage can help you organise your wedding breakfast seating, keep guests together and make important dietary information available when preparing your venue handover.
Next guide: Creating Your Wedding Seating Plan →